What Administrative Services Managers Do
An administrative services manager is primarily in charge of overseeing the performance of different offices within a company, ensuring efficiency and smooth workflow. They typically set objectives and guidelines, manage schedules and budgets, conduct regular assessments and inspections, procure and allocate supplies, and monitor the workflow of offices and departments, creating progress reports as needed. Furthermore, as an administrative services manager, it is essential to lead and encourage the workforce to reach goals, all while implementing the company’s policies and regulations.
In this section, we take a look at the annual salaries of other professions. Take administrative services manager for example. On average, the administrative services managers annual salary is $727 lower than what maintenance directors make on average every year.
Even though maintenance directors and administrative services managers have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require hvac, customer service, and emergency in the day-to-day roles.
Administrative services managers really shine in the technology industry with an average salary of $72,898. Whereas maintenance directors tend to make the most money in the manufacturing industry with an average salary of $74,594.
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Maintenance Director Job Description Typical Skills And Abilities
This section lists down the skills and abilities a maintenance director should have in order to effectively perform their job.
The following are the typical skills needed to become a good maintenance director.
Remember its unrealistic to demand prospective employees to have all the abilities mentioned above.
The best thing to do would be to prioritize the skills and vet candidates accordingly.
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Their Role In The Decision Process
If you would take a look at the structure of the maintenance department in a bigger organization, you would usually see something like this:
The director of maintenance is someone who will call in maintenance managers and say: here are our goals, and here is the budget we can allocate for achieving those goals.
Depending on the organizational structure and culture, maintenance directors might discuss different strategic initiatives with their maintenance managers to try and agree on the best ways in which the allocated budget can be spent.
What cant be seen in the graphic above is that maintenance directors report directly to the executive branch . Like all maintenance professionals, they are under constant pressure to reduce operational costs to improve the companys profit margins.
In smaller organizations, a maintenance manager will take over the responsibilities of a maintenance director as the scope of needed work is way more limited.
Skills That Make A Great Director Of Maintenance
Most higher-level positions in any organization will require the same skills, regardless of the industry or department. This is true for a maintenance director, but only up to a point as this position comes with a few unique requirements.
Heres a list of common traits and skills that make a great director of maintenance:
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How A Chief Administrative Officer Compares
A chief administrative officer’s responsibilities revolve around overseeing the company’s daily operations, ensuring efficiency and smooth workflow. They typically devise strategies to improve workforce performance, perform research and analysis to identify new business opportunities, prepare progress and financial reports, delegate tasks to department managers, and set objectives for them to uphold. Furthermore, as a chief administrative officer, it is essential to lead and encourage different departments to reach goals, all while implementing the company’s policies and regulations, recommending new ones as needed.
Let’s now take a look at the chief administrative officer profession. On average, these workers make higher salaries than maintenance directors with a $105,284 difference per year.
Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from maintenance director resumes include skills like “hvac,” “life safety,” “customer service,” and “osha,” whereas a chief administrative officer might be skilled in “human resources,” “procedures,” “financial management,” and “information technology. “
Chief administrative officers make a very good living in the health care industry with an average annual salary of $168,819. Whereas maintenance directors are paid the highest salary in the manufacturing industry with the average being $74,594.
Maintenance Director Job Description
When it comes to understanding what a maintenance director does, you may be wondering, “should I become a maintenance director?” The data included in this section may help you decide. Compared to other jobs, maintenance directors have a growth rate described as “faster than average” at 7% between the years 2018 – 2028, according to the Bureau of Labor Statistics. In fact, the number of maintenance director opportunities that are predicted to open up by 2028 is 21,800.
A maintenance director annual salary averages $68,901, which breaks down to $33.13 an hour. However, maintenance directors can earn anywhere from upwards of $40,000 to $116,000 a year. This means that the top-earning maintenance directors make $62,000 more than the lowest-earning ones.
It’s hard work to become a maintenance director, but even the most dedicated employees consider switching careers from time to time. Whether you’re interested in a more challenging position or just looking for a fresh start, we’ve compiled extensive information on becoming an administrative services manager, administrative manager, chief administrative officer, and director, facilities & operations.
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Maintenance Director Job Description Typical Qualifications
Apart from the duties and responsibilities, it is important to include the necessary qualifications needed to perform job functions. However, qualifications may vary depending on your organization and industry needs.
For instance, a steel mill will require a maintenance director who knows how to manage specific machinery used to melt, mold, and manage iron ore to craft steel.
However, the typical requirements for a maintenance director include the following:
- A high school diploma, or a bachelors degree in management sciences, engineering, business management, or any related field.
- Certification in maintenance management is preferred.
- At least five to seven years of experience as maintenance director or relevant experience performing the duties of Maintenance Technician Supervisor, Facilities Maintenance Manager, or other related jobs.
- A working understanding of CMMS software, electrical systems, HVAC systems, and various mechanical and architectural systems.
- Knowledge of purchasing, general maintenance tools, supplies and equipment, safety equipment, and the ability to train others in their appropriate use.
- A valid drivers license is a must.
- Must be able to read blueprints in order to monitor the upkeep of electrical, HVAC, and other systems.
- Must always be available on calls in case of emergencies.
- Should possess knowledge of safety data sheets .
- Understands the occupational safety and health administration guidelines and other regulations.
Responsibilities Of A Maintenance Director
For more information on the duties of a maintenance director, download the templates on this page or you may opt to scour the rest of our websites job description collections. Additionally, if you are looking to hire someone for an executive position, you can also check out our collection of Sample Executive Director Job Descriptions by clicking on the link provided.
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What Are The Different Types Of Maintenance Directors
The different types of directors can vary greatly depending on specific business needs and areas of industry.
- Plant Maintenance Director: Sets the tone for the plant maintenance department including vision and mission creation and establishing the processes and procedures for the operations of plant systems and equipment.
- Building Maintenance Director: Oversees supervisors who are assigned to specific buildings within a complex. Creates processes and procedures regarding how repair and replacement decisions are made, workflow and reporting of completed tasks, and budget and purchasing decisions.
- Facilities Maintenance Director: Creates an overall vision and strategy for implementing the mechanical, electrical, and plumbing repair and maintenance objectives for a large facility or group of facilities.
- City Works Maintenance Director: Oversees multiple city maintenance divisions including public works, government building upkeep, and outdoor maintenance and landscaping. Directs and guides maintenance supervisors to ensure that all city maintenance tasks are completed in a timely manner.
How Can I Get A Job In Nursing Home Maintenance
Experience and skills are the primary qualifications for nursing home maintenance jobs. General staff must have previous work experience in the maintenance field. Previous work in medical facilities is highly sought after by employers, but your skills in maintenance are the most valuable to potential employers. Most positions require a high school diploma or GED certificate, multiple years of experience in a similar working environment, and either construction or trade experience. Managers need previous experience in a supervisory role as well as knowledge of state guidelines in a health care environment. Directors must have previous experience as a manager.
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What Certifications Are Available For Maintenance Directors
Maintenance directors should have technical certifications already in hand. However, here are management certifications that can be considered.
- Certified Facilities Manager: This certification is offered through the International Facilities Management Association. This internationally recognized designation involves a competency-based evaluation as well as ongoing professional development.
- Certified Director of Maintenance/Equipment This is a joint certification from the North American Transportation Management Institute and the American Trucking Associations Technology & Maintenance Council. This certification relates to maintenance in fleet management and helps further careers of those who are establishing programs, policies, and standards within this industry.
- NAHRO Certified Manager of Property Operations The National Association of Housing and Redevelopment Officials offers this certification to individuals in management and supervisory positions in the property management arena.
Maintenance Director Job Description Duties And Responsibilities
The duties and responsibilities of directors of maintenance can vary depending on the type of organization/industry they work in. This section comes just after the job summary and includes all the relevant aspects of the job title .
Regardless of everything, the typical duties and responsibilities of a maintenance director include:
Again the aforementioned duties and responsibilities are what the standard job description for a maintenance director would include. You should consider adding your special requirements in accordance with your organizations needs.
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What Are The Duties Of An Administrative Manager
An administrative manager is an employee responsible for supervising an organization’s standard clerical and administrative process such as faxing, photocopying, and liaise between employees and the management. Executive managers would assist human resource professionals in recruiting and training new administrative employees and reporting their government’s progress. They help organize meeting schedules of different departments and assists with various events. They also respond to incoming communications and create written and typed reports such as memos and business letters.
Next up, we have the administrative manager profession to look over. This career brings along a higher average salary when compared to a maintenance director annual salary. In fact, administrative managers salary difference is $1,493 higher than the salary of maintenance directors per year.
A similarity between the two careers of maintenance directors and administrative managers are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like “customer service,” “company policies,” and “oversight. “
But both careers also use different skills, according to real maintenance director resumes. While maintenance director responsibilities can utilize skills like “hvac,” “life safety,” “osha,” and “emergency,” some administrative managers use skills like “office procedures,” “human resources,” “financial statements,” and “administrative personnel.”
Responsibilities Of The Maintenance Director
As we mentioned earlier, responsibilities change from industry to industry. If you want to see a full list of responsibilities in a specific niche, you can find relevant job posts with a quick Google search.
For the purpose of this article, we looked at dozens of job post from different industries and pulled out those that are stated most often:
- estimates annual maintenance budget
- maintains costs within the budget and quickly communicates issues that might result in a need for additional funding
- identifies current and future maintenance needs resource planning
- makes sure that the department meets legal and OSHA requirements
- approves and oversees different capital projects
- reviews and approves vendor bids
- helps with the development and implementation of proactive maintenance strategies and maintenance programs
- provides regular reports to top management
- provides leadership and guidance to all maintenance personnel
- makes sure that the maintenance team is properly staffed
One interesting side note: while we were reviewing maintenance director job posts for this article, we noticed that some of them list duties like routine maintenance operations . This was especially prevalent in the property management space. In our opinion, such job descriptions are more suitable for maintenance managers or maintenance supervisors. Just something to double-check if you are applying for this position or writing a job description for one.
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Description Of A Director Facilities & Operations
Directors of facilities operations plan, organize and maintain the operations of an organization’s infrastructure systems and facilities. They hire, evaluate, train, discipline, and recommend staff dismissal. These professionals develop, recommend and administer processes, procedures, and policies that support building maintenance operations and grounds maintenance operations. Besides monitoring and overseeing the external contractors’ work to ensure the project runs smoothly, these professionals also collect and analyze several complex information and data, such as utility usage and utility costs.
Now, we’ll look at directors, facilities & operations, who generally average a lower pay when compared to maintenance directors annual salary. In fact, the difference is about $11,236 per year.
While their salaries may vary, maintenance directors and directors, facilities & operations both use similar skills to perform their jobs. Resumes from both professions include skills like “hvac,” “customer service,” and “osha. “
While some skills are shared by these professions, there are some differences to note. “life safety,” “maintenance department,” “company policies,” and “safety rules” are skills that have shown up on maintenance directors resumes. Additionally, director, facilities & operations uses skills like project management, facilities management, safety procedures, and plant equipment on their resumes.
Who Should Hire A Maintenance Director
Larger businesses and organizations that have multiple locations or divisions benefit from hiring a maintenance director. In these cases, multiple levels of management are required in order to keep operations running smoothly and establish reasonable accountability.
Maintenance directors may have an office in the c-suite so that communication with the executive team is convenient. However, on a day-to-day basis, they should visit each of the different facilities or locations to touch base with maintenance supervisors and communicate new policies and procedures, monitor health and safety standard compliance, help troubleshoot and problem solve, and provide overall leadership.
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What Does A Maintenance Director Do
Maintenance directors are responsible for managing the company’s maintenance department, which includes directing, overseeing, and leading the maintenance supervisors. It is their responsibility to set goals, create strategies, and design objectives for everyone in the department to accomplish the company objectives. Also, they construct maintenance policies and procedures that are compliant to Occupational Safety and Health regulation. Additionally, they create a preventative maintenance system and procedures to manage daily operations efficiently. Management certifications and technical certifications are important requirements for a professional maintenance director.
Take a few minutes to create or upgrade your resume.
What Are Jobs Working In Nursing Home Maintenance
The primary positions in nursing home maintenance are general staff worker, manager, and director. As a general staff worker, you perform basic repair duties around the facilities. Your responsibilities may be to fix broken equipment, repair drywall, remove snow, or perform other essential maintenance duties. As a manager, you oversee maintenance staff and assess development needs. You manage the day to day activities in the building to ensure its operation runs smoothly. As a director, you provide a positive patient experience. You order supplies, check on patients to see what maintenance is needed, and communicate projects to administrators.
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Maintenance Director Job Description Template
The most important aspect of a perfect job description is its clear and proper sectioning.
First off, it should have a distinct section for a job summary, which briefly highlights the major duties and responsibilities of the job title, introduces how the organization works, and what its expectations are.
Prospective employees should be able to get a clear idea of what would be expected of them by just looking at the job posting.
A general example of a job briefing for a maintenance director could look like this:
We are searching for a full-time, qualified, and reliable Maintenance Director with at least seven years of experience in supervisory maintenance.
As a director of maintenance, you will be responsible for the timely planning, direction, participation, and supervision of both preventative and unplanned maintenance and repair activities for all facilities, which includes painting, plumbing, carpentry, HVAC, and electrical work. You will also be responsible for the supervision of the maintenance staff.
Furthermore, the ideal candidate should have some level of hands-on experience with a computerized maintenance management system .
You may apply if you have relevant experience in facilities maintenance or building maintenance, have outstanding technical, leadership, and interpersonal skills, and have a knack for resolving workplace issues.